CRANKWORX ROTORUA FESTIVAL PASSES

Win the ultimate Crankworx Adventure Vehicle, valued at over $80,000, or a travel package (for 2) to Crankworx Whistler 2025 valued at over $10,000! Enter by signing up for our database or earn additional entries by purchasing tickets to Crankworx Rotorua or the Summer Series. Every entry brings you closer to unlocking the adventure

By purchasing/registering for tickets, you receive additional entries into the prize draw.

  • Adult Anytime Pass – 12 entries.
  • Family Anytime Pass (2 adults) – 24 entries.
    (12 each for the two adults)
  • Local’s Day Pass – 1 entry.

By signing up to the database, you receive 1 entry into the prize draw.

How to Enter the “Unlock the Adventure” Prize Competition – Step-by-Step

Step 1: Choose Your Entry Method Sign up for our database or purchase tickets to Crankworx Rotorua or Summer Series to earn entries. Entering the competition is optional and free with no impact on ticket pricing or event access. You must be 18 years or older and an NZ Resident to enter the competition. Entries from participants under 18 will not be valid. Increase your chances by following us on social media via the official entry mechanisms. See the breakdown of entries below:
Sign up for our contact database by providing your name, email, and phone number on our official sign-up platform and agreeing to receive promotional communications.
Upon confirmation of competition registration, participants may increase their entries by visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram via the official competition widget.
Purchase a ticket to Crankworx Rotorua and/or Crankworx Summer Series Christchurch. The type of ticket you buy will determine how many additional entries you receive.
Upon confirmation of ticket purchase, further additional entries may be acquired by visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram via the official Flicket ticketing platform widget.
Note: Individuals directly involved in organizing or administering the competition, such as employees, contractors, and agents of the Promoter, and their Immediate family members (defined as spouses, children, parents, and siblings living in the same household), are not eligible to enter. Refer to Terms and Conditions for more details.


Step 2: Earn Entries BEFORE COMPETITION CLOSES ON 18 FEBRUARY 2025
Each entry method gives you a specific number of entries into the draw:
Sign up for the database – 1 entry.
Visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram (after signing onto database via the official competition widget) earns more entries:
Facebook – 2 entries
Instagram – 2 entries


Purchase a Summer Series Ticket:
Adult Single-Day Pass – 4 entries.
Family Single-Day Pass (2 adults) – 8 entries (4 each for the two adults)
Adult Multi-Day Pass – 12 entries.
Family Multi-Day Pass (2 adults) – 24 entries. (12 each for the two adults)
Visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram (after purchasing ticket(s) via the official Flicket ticketing platform widget) earns more entries:
Facebook –2 entries
Instagram –2 entries


Purchase a Rotorua Ticket:
Adult Anytime Pass – 12 entries.
Family Anytime Pass (2 adults) – 24 entries. (12 each for the two adults)
Visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram (after purchasing ticket(s) via the official Flicket ticketing platform widget) earns more entries:
Facebook –2 entries
Instagram –2 entries


Purchase a Locals Day Pass (Rotorua) or a Free Pass (Summer Series):
Adult Locals Day Pass (Rotorua) – 1 entry.
Adult Free Pass (Summer Series) – 1 entry.
Visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram (after registering for ticket(s) via the official Flicket ticketing platform widget) earns more entries:
Facebook – 2 entries
Instagram –2 entries


Redeem a complimentary pass (using a Discount code) and receive:
Adult Complimentary Pass – 1 entry
Family Complimentary Pass (2 Adults) – 2 entries (1 each for the two adults)
Visiting our official social media channels (@crankworxrotorua) on Facebook and Instagram (after registering for ticket(s) via the official Flicket ticketing platform widget) earns more entries:
Facebook –2 entries
Instagram –2 entries


Notes:
Entries associated with tickets will be calculated based on the ticket type held at 11:30 PM on 18 February 2025. Any changes to ticket type before this date, including upgrades, downgrades, or issuance of complimentary passes, will adjust the final entry count accordingly. Only the ticket type held at the competition closing time will be counted.
The following stakeholders will receive festival accreditation but will not receive automatic entries to the competition:
Athletes
Exhibitors (including food vendors)
Sponsors
LOC and CEI Staff
Suppliers
Media
Invited VIPs
 
Step 3: Confirmation
If you sign up for the database, you will receive a confirmation on the pop-up screen once your entry is complete.
You will be offered additional entry opportunities at this point (via Facebook and Instagram as outlined above) and these will be automatically recorded.
If you purchase a ticket, your entries will be automatically recorded based on the ticket type as long as your adult attendees’ details have been completed and all competition eligibility criteria has been met (If they are not completed, the entries will not be valid). No further action is needed.
You will be offered additional entry opportunities at this point (via Facebook and Instagram as outlined above), these will be automatically recorded as well.


Step 4: Random Draw
One lucky finalist will be randomly selected from all valid entries using a verifiable method. This will ensure fairness, with details of the selection broadcast by our media partner on air or via a random selection method with Crankworx New Zealand. The candidate will be drawn on Wednesday 19th February 2025 at 4:30pm NZDT.
Random Selection Tool
The winner will be selected through a fair and transparent random draw process, ensuring that all valid entries are accurately represented based on the number of entries earned by each participant. The draw will be conducted using a verified random selection tool, and the process will be internally reviewed and documented to ensure compliance with competition rules. All entries will be weighted proportionally to reflect the number of chances each participant has earned. This ensures that the draw is entirely chance-based, fair, and impartial.
Record-Keeping and Documentation
A detailed record of the selection process, including the date, time, method, and an internal staff member’s verification of the draw, will be retained for auditing and accountability. This documentation serves as a safeguard to maintain transparency.
Notification of Participants
The selected finalist will be notified within 24 hours of the initial random draw. By entering the competition, participants agree that the selection process will be conducted in this manner. The Crankworx team will also notify the public that the finalist was chosen in a fair and transparent process.
Optional Oversight
If required, an impartial staff member may act as an internal witness to verify the selection was conducted according to these outlined procedures.
 
Step 5: Attend the event
If selected as the finalist, you’ll be invited to Crankworx Rotorua and hosted at the event for the Live Selection event. As a finalist, you’ll receive up to $1,200 NZD in covered travel expenses (flights, transfers and accommodation), provided you attend the event in person to participate in the live selection event for your chance to win the vehicle.
 
Step 6: The Live Selection Event 
The finalist will participate in a live selection event on-site at Crankworx Rotorua on 9 March 2025.
The finalist will have a 1 in 100 chance of winning the grand prize. The selection mechanism (e.g., keys, envelopes, or another comparable method) will not impact the odds of winning. The Promoter reserves the right to finalize and communicate the specific mechanism at least seven (7) days prior to the Live Selection Event. The process will be conducted with oversight and approval from a Independent Authority This oversight ensures that the selection process is fair, impartial, and fully transparent, in accordance with New Zealand legal standards.
 
Step 7: Consolation Prize 
If you don’t win the Vehicle via the Live Selection event, you will still walk away with a consolation prize: A travel package for two to Crankworx Whistler 2025, including round-trip flights from Auckland to Vancouver, airport transfers, a five-night hotel stay from August 13-18, 2025, and VIP tickets for two to Red Bull Joyride.

Competition Terms and Conditions:

Introduction

The Crankworx Rotorua and Crankworx Summer Series “Unlock the Adventure” Competition gives participants a chance to win an ultimate adventure vehicle – a ute valued at over $80,000 NZD (the Grand Prize). If the contestant is unsuccessful for the Grand Prize, they will walk away with a consolation prize: a travel package for two to Crankworx Whistler 2025 (valued at over $10,000 NZD), including flights, accommodation, and VIP experiences.

This competition is a chance-based promotion, with one finalist randomly selected from eligible entries to participate in a live selection event at Crankworx Rotorua. The finalist will have a 1 in 100 chance of winning the grand prize, ensuring fairness and transparency throughout the process.

The promoter of this competition is Mountain Bike Events Limited, operating Crankworx Rotorua and Crankworx Summer Series Christchurch (the “Promoter”). For any inquiries, the Promoter can be contacted at its offices at Te Puia, Hemo Rd, Rotorua, or via email at rotorua@crankworx.com.

Please read these Terms and Conditions carefully to ensure your entry is valid and to understand the rules governing the competition.

How to Enter

  1. Eligibility: Entry is open to New Zealand residents aged 18 years or older. Participants must provide valid ID upon request.  Entering the competition is optional and free with no impact on ticket pricing or event access. Individuals directly involved in organizing or administering the competition, such as employees, contractors, and agents of the Promoter, and their Immediate family members (defined as spouses, children, parents, and siblings living in the same household), are not eligible to enter. This exclusion applies to any person with direct access to entry data or the winner selection process or at the discretion of the organisers. Entries may be disqualified if they contain false information, violate social media platform guidelines, or attempt to manipulate the competition. The number of entries a participant holds will be based solely on the ticket type associated with their account at the close of the competition period (11:30 PM on 18 February 2025). Any changes to ticket type before this time, including but not limited to upgrades, downgrades, or the issuance of complimentary passes, will affect the final entry count. The Promoter reserves the right to verify ticket types and adjust entries accordingly to ensure compliance with competition rules.
  2. Competition Period: The competition will open for entries from [10:00:00 am] Wednesday 20 November 2024 and entries will close on Tuesday 18th February 2025 at [11:30 pm] (the “Promotional Period”). The event date for the prize draw will be held on  Sunday 9th March 2025. All participants are responsible for ensuring they are aware of these dates and are available on the event date if selected as a finalist. Entries received outside this period will be invalid and not considered.

Prize

  1. The Prize: The Grand Prize is currently advertised as an adventure vehicle valued at over $80,000 NZD. The final prize details may include specific brand partnerships or enhancements, which will be reflected in the confirmed prize value. In all cases, the prize will maintain a minimum total value of $80,000 NZD. The selected Contestant will have a chance to win the Grand Prize by participating in a live competition at the Crankworx Rotorua event. If the Contestant does not win the vehicle, they will be awarded a consolation prize, valued at over $10,000, (a travel package for two to Crankworx Whistler 2025), including round-trip flights from Auckland to Vancouver, airport transfers, a five-night hotel stay from August 13-18, 2025, and VIP tickets for two to the Red Bull Joyride. The final configuration of the Prize may be influenced by brand partnerships confirmed during the Promotional Period. Participants acknowledge that these partnerships may enhance or modify the prize without altering its minimum advertised value.
  1. Prize Delivery:
    1. The Grand Prize (a vehicle valued at $80,000 NZD) will be delivered to the winner within 30 business days of the live selection event, subject to verification of eligibility and compliance with competition rules.
    1. The consolation prize, valued at over $10,000 NZD (a travel package for two) will be arranged and confirmed with the winner within 30 business days of the live selection event.
    1. The Promoter will liaise with the winner regarding prize delivery logistics. In case of unforeseen delays (e.g., supply chain issues or third-party processing delays), the Promoter will notify the winner and provide a revised timeline.
    1. All prize values reflect the retail or market value of the components at the time of the competition launch, including both sponsored and purchased elements. The stated value represents the equivalent cost if purchased independently.
    1. Conditions:
      1. If for any unforeseeable or other special circumstances outside the Promoter’s reasonable control the Prize or any element of the Prize is no longer available, the Promoter reserves the right to substitute the Prize for something else similar to the Prize of the same or greater value.
      1. The Promoter reserves the right to update or substitute the Prize with a similar or upgraded prize of equal or greater value. Any such changes will be communicated to participants via the official competition website and direct notifications to registered entrants. These updates will not alter the conditions of entry or participants’ chances of winning.
    1. Non-Transferability: The prize is non-transferable, non-exchangeable, and cannot be redeemed for cash, any other form of consideration, or substituted with any other prize or benefit. Consolation prizes may be transferred to immediate family members or a candidate of the winner’s choosing, provided they meet the competition eligibility requirements and are approved by the Promoter.

Winning the Prize

  1. The Draw: The candidate will be drawn on Wednesday 19th February 2025 at 4:30pm NZDT.
  2. Winner Selection: One finalist will be selected at random from all valid and qualifying entries, ensuring a fair and equal chance for all entrants. The selection will be conducted using an independent, random selection tool, with the process verified by an internal staff member. The result will be announced via the media partner on-air or by Crankworx Rotorua.
  3. Notification:
    1. The Promoter reserves the right to determine the method of notifying the winner, which may include a live announcement on air, email, phone, or other suitable communication channels. The chosen notification method will be finalized and communicated to participants before the draw takes place on Wednesday, 19 February 2025.
    1. If the winner cannot be reached within 24 hours of the initial notification attempt, the Prize will no longer be available to that Prize winner, and a redraw will be conducted using the same independent selection process.
  4. Live Selection Event: The finalist must attend the live Crankworx Rotorua event in person on 9 March 2025.

The Promoter reserves the right to determine the final mechanism for selecting the winning entry at the Live Selection Event. This mechanism may involve selecting keys, envelopes, or other comparable methods. The stated odds of winning (1 in 100) will remain consistent, and the finalist will be informed of the mechanism at least seven (7) days prior to the event. The selection process will be conducted fairly and transparently, with oversight from a qualified independent authority. This authority will ensure compliance with the competition terms and conditions as well as insurance policy requirements. If technical or logistical issues arise (e.g., malfunctioning keys), the Promoter will implement a replacement method to ensure fairness and impartiality. Should unforeseen circumstances prevent the finalist from completing the selection process within the designated time frame, the Promoter may provide an alternative mechanism to ensure fairness and preserve the integrity of the competition.

Additional Terms

  1. Amendments and Cancellation: Crankworx Rotorua and Crankworx Summer Series reserve the right to amend or cancel the competition and these terms and conditions without prior notice in cases of unforeseen circumstances, such as technical issues, weather events, or other factors beyond the Promoter’s reasonable control (e.g., unforeseen software failure or severe weather prohibiting event attendance). Any changes to the Grand Prize, including modifications due to new sponsorships, will be announced on the competition website and via email to all registered participants within five (5) business days of the change. The Promoter guarantees that such updates will not affect the odds of winning or alter the terms of entry. Any other amendments will be posted on the official competition website, and continued participation in the competition will constitute acceptance of the amended terms. If the competition is cancelled and participants purchased tickets solely for entry, they may request a refund by contacting the Promoter within 14 days of the cancellation announcement. Participants must provide proof of purchase and contact information to facilitate the refund. In exceptional circumstances, the Promoter reserves the right to amend the number of opportunities available for the live Selection Event (provided the odds align with these terms and conditions). Any such changes will be communicated to participants via email and posted on the competition website. Participants who do not wish to proceed under the amended terms may contact the Promoter to request withdrawal from the competition. If people wish to be withdrawn from the competition, they can email rotorua@crankworx.com.
  2. Personal Data and Privacy: Participant data will be collected, used, and stored in accordance with Crankworx Privacy Policy and MDA Group’s Privacy Policy. The Promoter may share limited participant data (name and email) with official competition partners for marketing purposes, where participants have opted in during signup. Participants may withdraw consent at any time by contacting the Promoter. By entering, participants consent to the Promoter’s use of their information for marketing purposes, including receiving communications related to Crankworx events and affiliated organizations. Participants may review the full privacy policies at Crankworx Privacy Policy and MDA Group Terms & Conditions. These policies provide comprehensive details on how personal data is collected, used, shared, and participants’ rights regarding their data. The Promoter will disclose personal information only if it believes, in good faith, that such disclosure is legally required and will otherwise adhere to the Promoter’s privacy policy.
  3. Publicity and use of information: By entering the competition, participants grant the Promoter the right to use their name, likeness, voice, and any media recorded during the competition, as well as any information provided in their entry, for promotional and business purposes, including but not limited to use in digital and print materials, without further consent or compensation, unless prohibited by law. Prize winners agree to the use of their name and entry information for publicity purposes. Participants who do not win the competition may opt out of further promotional use of their name, likeness, or entry information by notifying the Promoter in writing within 30 days of the competition end date. The Promoter may also be required by law to disclose information provided in the entry form.
  4. Liability: To the fullest extent permitted by law, the Promoter and any associated agencies will not be liable for any loss, damage, or injury incurred in connection with the Promotion or the Prize, including any indirect or consequential losses, except where liability is required by applicable law and cannot be excluded. The Promoter’s total liability for any claim arising out of this competition, whether in contract, tort, or otherwise, shall not exceed the value of the Prize.
  5. Validity of Entries: The Promoter reserves the right to verify the validity of entries and disqualify any entry that fails to comply with these Terms and Conditions. Any deliberate attempts to provide false or misleading information, manipulate entry counts, or gain an unfair advantage will result in disqualification.
  6. Entry Adjustments and Disqualification: The Promoter reserves the right to disqualify or adjust entries if it determines that a participant has attempted to manipulate entry counts through excessive ticket changes or actions deemed inconsistent with the spirit of the competition.
  7. Entry Disputes and Inquiries:In the event of any dispute regarding an aspect of the competition or these Terms and Conditions, participants are encouraged to contact the Promoter in writing to address their concerns. Participants agree that any dispute arising in connection with this competition will first be resolved through direct communication with the Promoter. If a resolution cannot be reached, the dispute will be referred to mediation facilitated by an independent mediator agreed upon by both parties. Participants must initiate mediation within 30 days of notifying the Promoter of a dispute. Mediation must be completed within 60 days of initiation, unless extended by mutual agreement. Each party will bear its own costs for mediation, including legal fees, unless otherwise agreed during the mediation process. The cost of the mediator will be shared equally between the parties. Participants may only initiate court proceedings if mediation is unsuccessful. The Promoter reserves the right to pursue legal remedies in cases of fraud, dishonesty, or breach of these Terms and Conditions.
  8. Disclaimer of Responsibility: The Promoter and associated agencies will not be responsible for any late, lost, or misdirected entries, including but not limited to entries not received due to technical difficulties.
  9. Final Decisions: The Promoter’s decisions on all competition matters, including eligibility and prize awards, are final and binding on all participants, and no correspondence will be entered into. The Promoter reserves the right to determine and adjust the mechanism used for selecting the winner during the live Selection Event, provided that the odds of winning (1 in 100) are not altered. This adjustment will ensure compliance with logistical, legal, or operational considerations. The mechanism will be communicated to the finalist no later than seven (7) days prior to the event and conducted fairly and transparently.
  10. Governing Law and Jurisdiction: These Terms and Conditions are governed by the laws of New Zealand. Any disputes will be subject to the non-exclusive jurisdiction of the courts of New Zealand.
  11. Disclosure Limitations: Except as required by law, the Promoter will only disclose personal information if it believes, in good faith, that such disclosure is legally required and will otherwise adhere to the Promoter’s privacy policy available on the competition website.
  12. Notification of Changes: The Promoter reserves the right to amend these terms and conditions as necessary. Any changes will be posted on the official competition website, and participants’ continued involvement will indicate acceptance of the updated terms. In the event of significant amendments to the competition, the Promoter will notify all registered participants directly via email, in addition to posting updates on the competition website.